Custom AI Automation
for your business — Built and
run for you.
Most custom AI fails because nobody uses it. ArchaFlow starts with your Company Brain — your pricing, process, and past jobs in one place — then designs an AI agent your team actually adopts, and keeps it running. Built for established companies in the trades, professional services, and operations. Your first win, live in your first week.
Built by a senior team that ships real software — production systems and products of our own, not slideware.
86% of companies want AI. Only 14% have actually shipped it. That gap — the distance between wanting automation and running it — is the entire business.
How it works
Company Brain → Build → Run. We install the context first, design the agent on top, then keep it adopted and earning.
We centralize your pricing, process, past jobs, and docs into one context layer your AI operates from.
We design and ship the agent on top of that brain — one your team actually adopts. First win in your first week.
A retainer keeps it live, improving, and adopted — an AI expert in your corner.
What your AI agent does
One exec-level agent plus two or three skills tuned to your business — working in your real apps, even the legacy portals with no API.
The stack we build with
See it in your business
Pick the kind of business you run. These are the kinds of agents we design — illustrative, but tuned to how you actually work.
Plumbing · Excavation · HVAC · Electrical · Contractors
- 01
Job details in
sq ft · scope · labor
- 02
Priced on your numbers
trained on past jobs
- 03
Bid in ~10 minutes
you review and send
- 01
Specs + plans in
the full solicitation
- 02
Every requirement pulled
forms · bonds · dates
- 03
Go/no-go + checklist
nothing gets you tossed
- 01
Missed call
an after-hours lead
- 02
AI answers + qualifies
captures the job
- 03
Booked or quoted
into your schedule
Where we go deepest — real plumbing and construction clients. Field work runs on bids, calls, and schedules; we hand the repetitive parts to an agent so the owner can get off the tools.
See how we build for tradesLaw · Insurance · Accounting · Agencies
- 01
New inquiry
email or form
- 02
Triaged + summarized
the gist, fast
- 03
Routed with a draft
ready to send
- 01
Recurring document
from your templates
- 02
Drafted in your voice
filled from your data
- 03
You review + send
minutes, not hours
- 01
Open items
quotes · renewals · replies
- 02
Chased on schedule
nudges that don't forget
- 03
Nothing slips
more closed, less lost
Document- and intake-heavy work. The agent drafts and routes; your people make the judgment calls.
Wholesale · Distribution · Real estate · Field service
- 01
Raw data in
sheets · exports
- 02
Pulled + checked
numbers reconciled
- 03
Report drafted
on a schedule
- 01
Photo of stock
from the floor
- 02
SKUs matched
counted automatically
- 03
Reorder flagged
before you run out
- 01
Two systems
CRM · books · portal
- 02
Kept in step
one source of truth
- 03
No double entry
no copy-paste
Back-office work that scales badly by hand. We automate the repeatable parts so your team stops re-keying data.
What we could build for you
You don't need to know what AI can do — that's our job. Here's where we usually start.
Company brain
The foundation everything else is built on — one context layer holding your pricing, process, and past jobs, so every agent works from how your business actually runs, not one person's head.
Most builds start with one or two of these. We figure out which on the call — and only build what earns its keep.
Give your company a second brain.
Most of your know-how lives in a few people's heads and a pile of spreadsheets. A Company Brain puts your processes, suppliers, pricing logic, and win/loss history in one secure place your whole team can ask in plain English. When someone leaves, the knowledge stays — and it compounds with every job.
- ASK“What's our lead time with this supplier — and who's the contact?”
- ASK“How do we handle a refund request? Walk me through the steps.”
- ASK“Which jobs did we lose last quarter, and what was the reason?”
Your data stays yours.
The fastest way to lose a contractor's trust is to be careless with their numbers. We design for that from the first conversation — what's public, what's internal, what never leaves the building — and the architecture follows.
Sensitive data stays locked down
Public data — specs, plans — runs on secure cloud AI. Pricing, payroll, and contracts stay in a separate, locked-down lane — and your most guarded numbers can run on a machine in your office, so they never leave.
Your data never trains anyone's AI
We use enterprise AI with access controls, not the free consumer tier. Your data is scoped to your account and contractually excluded from model training.
Access enforced at the database
Role-based access (Row-Level Security) means a field crew literally can't query the pricing sheet. It's not a warning — the data isn't in their view.
You own it, and it's all logged
Every query is recorded, and the data lives in accounts you control. Extract it, switch vendors, or shut it off whenever you want.
Reliability is the moat.
An agent that works in a demo is easy. One your team depends on every day is the whole job — so we build for the day it breaks.
A watchdog never sleeps
It auto-restarts a crashed agent in seconds — a hiccup never becomes your problem.
You can see it running
Live status and plain-English reports. No black box — you always know it's working.
Fixed before you notice
If something breaks, the agent alerts us. We fix it — usually before you'd ever spot it.
- estimating-bothealthy
- intake-agenthealthy
- bid-watcherhealthy
What is doing nothing costing you?
Three sliders, honest math, any industry. Put a dollar figure on the busywork and tool stack you're paying for today — and see how fast a $3,500 AI Install pays for itself.
Assumes 50 working weeks; an agent absorbs 60% of the manual work and replaces 30% of the tool spend — conservative on purpose. The Install credit isn't counted.
What busywork and your current tools cost every year you do nothing.
What you're actually buying
ArchaFlow is an AI automation company that designs, builds, and runs custom AI agents for established companies. Not a tool you have to learn — an AI employee that handles the busywork inside the apps you already use. The method is Design-First AI Build: we watch how your team really works before we automate anything, so what we ship fits reality. Built by a senior team of AI engineers who ship real software.
You own it. All of it.
If we part ways tomorrow, everything keeps running. The code, the data, the accounts — yours from day one. You're buying an asset, not renting a service.
The code lives in your repo
Full source, in your GitHub, from the first commit. Not a license, not a seat — an asset on your side of the fence.
Data + accounts in your name
Your cloud, your API keys, your CRM. Every third-party service runs on accounts you control — we're just added as a collaborator.
No lock-in, ever
The retainer is month-to-month. Walk away whenever you want and keep everything — many clients eventually take it in-house.
Pricing
Start low-commitment, then build, then keep it running. The $1,000 audit credits toward your build — so the diagnosis pays for itself. First, see what doing nothing costs.
A quick fit check. You leave with one concrete agent idea — no pitch, no obligation.
- See where an agent actually helps
- One opportunity, mapped
- Honest no if it's not a fit
A 2-hour observation of how your team really works, scored and turned into a plan.
- Every task scored: value vs. effort
- Top automations ranked by ROI
- A designed plan for your first agent
Install your Company Brain, ship your first working agent, and solve one painful problem live — so you see ROI before any bigger build.
- Your Company Brain, installed
- First working agent live in your first week
- One real problem solved, live
- Credited toward your build or retainer
Your AI agents — designed, built, and run. One fixed price for a defined scope, so you know the number before we start.
- First working agent live in 48 hours
- A deposit to start, the rest at milestones
- Works in your real apps + legacy portals
- Your audit + install credit the build
Once your agents are live, a month-to-month retainer keeps them adopted, improving, and earning — an AI expert in your corner, not just monitoring. Three tiers from $1,500/mo — start on Run, move up as the agents take on more of the work.
- Monitoring + watchdog
- Maintenance + fixes before you notice
- Ongoing optimization + reporting
Questions, answered straight
Why design-first
Most AI consultants start with the technology. We start with the workflow — watching how your team actually works before we design the agent. And the senior engineers who map it are the ones who build it: no hand-offs to juniors. The result is an agent your team actually trusts — an employee, not another dashboard nobody opens.
There's no risk in finding out.
Booking a call doesn't commit you to anything. Here's the whole process — and everything you're not signing up for.
- 01
You book a 30-minute call
Free, and there's nothing to prepare. Pick a time that works.
- 02
We reply within one business day
A real slot on the calendar — no chasing, no waiting a week.
- 03
We map your workflow on the call
Together we find the one bottleneck quietly costing you the most.
- 04
You see the fix, designed
A mockup of the number-one automation, built on your own work — before you spend a dollar building it.
- 05
Your call, no pressure
An honest yes or no. If it's a yes, you get a fixed-scope plan with no surprises.
What you're not signing up for
- No obligation — walk away at any point.
- No generic pitch — you leave with a real, specific idea either way.
- The audit credits to your build — so the $1,000 diagnosis pays for itself.
- You own what we build — the code and the system are yours. No lock-in.
Most owners book just to see the mockup — then decide.
Find your costliest bottleneck.
Most custom AI fails because nobody uses it — ours starts with your Company Brain. Thirty minutes, free; then most begin with the $3,500 AI Install, live in your first week.